EXECUTIVE ASSISTANT

Executive and Administrative Support

• Manage the Director’s calendar, appointments, and travel arrangements, ensuring optimal time utilization.
• Draft, review, and manage confidential correspondence, reports, and executive documents.
• Prepare meeting agendas, take detailed minutes, and follow up on agreed actions to ensure timely completion.
• Handle sensitive information with utmost professionalism and discretion.
• Maintain accurate records, reports, and databases for operational and management use.

Operational Coordination

• Act as the first point of contact between the Director and internal/external stakeholders, ensuring effective communication flow.
• Coordinate with plantation, production, and administrative units to ensure timely reporting and alignment with strategic directives.
• Support the Director in planning and overseeing site visits, Plantation reviews, and staff meetings.

Strategic and Analytical Support

• Conduct research, compile data, and prepare analytical reports to support decision-making.
• Assist in developing strategic presentations, business reviews, and operational summaries.
• Track project timelines, performance indicators, and deliverables, ensuring accountability and execution.
• Support in preparing documentation for management and board-level meetings.

Event and Logistics Management

• Coordinate logistics for internal and external meetings, conferences, and corporate events.
• Manage travel itineraries, accommodation, and protocol arrangements for the Director and visiting partners.
• Liaise with vendors and service providers to ensure quality and timely support for executive operations.
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